How to write a house-cleaning proposal clients actually accept

• 1. Price the visit from time and the condition of the house, not from a flat room count
• 2. Separate recurring cleans from deep cleans and move-outs
• 3. Write a room-by-room scope, including what you will not do
• 4. Say who brings supplies, and what happens when the client has a product request
• 5. Put cancellation, rescheduling and a re-clean window in writing
• 6. Send one proposal the client can accept

Most cleaning jobs don’t go wrong in the sink. They go wrong when “weekly clean” meant one thing to you and another to the client, or when a deep clean quietly turned into a move-out. A written proposal with a room-by-room scope, a clear price and a cancellation rule fixes most of that.

§1. Price the visit from time and the condition of the house, not from a flat room count

Walk the property, or get a video walkthrough, before you lock a number. Estimate hours from the rooms, the flooring, the bathrooms, the clutter and the drive time, then multiply by a rate that covers wages, payroll costs, supplies, insurance and the profit you need. Square footage alone is a weak price when one house is tidy and the next hasn’t been cleaned in a year.

§2. Separate recurring cleans from deep cleans and move-outs

A recurring visit is maintenance: agreed surfaces, agreed rooms, a predictable time window. A deep clean or move-out adds work such as inside the oven, refrigerator, cabinets, baseboards or interior windows. Price those as their own job or as a first-visit add-on, with the extra tasks listed. If the client wants a deep-clean result on a recurring price, the answer is a new quote, not a longer visit you absorb.

§3. Write a room-by-room scope, including what you will not do

List the rooms and the tasks in each one: which surfaces, which floors, which bathrooms, which bins, and whether beds, dishes or interior glass are included. Then list the exclusions (biohazards, hoarding conditions, exteriors, laundry, inside appliances) unless they are priced as add-ons. If it isn’t on the list, it isn’t in the price.

§4. Say who brings supplies, and what happens when the client has a product request

State whether you bring standard products and equipment or use what is in the house. If the client wants a specific product, say who supplies it and what you will do if it isn’t there. Special requests (inside the oven, interior windows, laundry, organizing) go on their own lines so they don’t hide inside a “standard clean.”

§5. Put cancellation, rescheduling and a re-clean window in writing

Say how much notice a client must give to cancel or move a visit, and what is charged for a late cancel or a lockout. For recurring service, say how either side ends the plan and how extra visits are booked. Add a short re-clean rule: how soon they must report a missed task, and that a return visit covers the agreed scope, not new work.

§6. Send one proposal the client can accept

A good house-cleaning proposal covers: the property and access method (without putting codes in the document), the room-by-room task list, whether it is recurring, deep or one-time, the price and billing cadence, supplies, exclusions, the cancellation and rescheduling rule, the re-clean window, and when service starts.

BidLogik turns these details into a ready-to-send proposal in minutes, for any service business, and you can start on the free plan.

• Free cleaning service proposal template: https://www.bidlogik.com/cleaning-service-proposal-template?utm_source=nostr_longform&utm_medium=guide&utm_campaign=house-cleaning-proposal
• Plans and pricing: https://www.bidlogik.com/pricing?utm_source=nostr_longform&utm_medium=guide&utm_campaign=house-cleaning-proposal

This guide is general information, not legal advice. Check local employment, insurance and contract rules for your area.