How to price a landscaping job (and write a bid the client signs)

• 1. Price labor from hours, not from a gut feeling
• 2. List materials separately, with a markup
• 3. Write down what is NOT included
• 4. Separate one-time work from recurring service
• 5. Take a deposit before you buy materials
• 6. Put it in one proposal the client can sign

You walked the property, you know what it needs, and you can do the work. The hard part is turning that into a number that covers your time, your crew and your materials, and getting it in writing before the first shovel goes in. Here’s a method you can reuse on every job.

§1. Price labor from hours, not from a gut feeling

Estimate the hours per task (clearing, grading, planting, hardscape, cleanup and hauling) and multiply by your crew count. Then multiply by an hourly rate that covers wages, insurance, fuel, equipment wear and the profit you need. A rate that only covers wages means you work for free on every overhead dollar.

§2. List materials separately, with a markup

Plants, mulch, stone, soil, pavers and irrigation parts should each be a line item. Add a markup for sourcing, pickup and the risk of breakage or plant loss. Clients accept a clear materials list far more easily than one lump sum.

§3. Write down what is NOT included

Rock you hit while digging, hidden roots, drainage problems, permits and haul-away of existing debris cause most landscaping disputes. Say what happens if you find them: a fixed extra rate, or a change order signed before the extra work starts.

§4. Separate one-time work from recurring service

Installs are priced per project. Mowing, pruning and seasonal cleanups are priced per visit or per month. Put recurring service on its own line with its frequency, season and how either side can cancel.

§5. Take a deposit before you buy materials

A deposit that covers materials protects you if the client changes their mind after you’ve ordered. Write down when the rest is due: at milestones for large installs, or on completion for small jobs.

§6. Put it in one proposal the client can sign

A good landscaping bid covers: scope by area, materials list, labor, timeline and weather delays, exclusions, change-order process, deposit and payment schedule, plant warranty (if any) and cleanup.

BidLogik turns these details into a ready-to-send proposal in minutes, for any trade, and you can start on the free plan.

• Free landscaping proposal template: https://www.bidlogik.com/landscaping-proposal-template?utm_source=nostr_longform&utm_medium=guide&utm_campaign=landscaping-job-pricing
• Plans and pricing: https://www.bidlogik.com/pricing?utm_source=nostr_longform&utm_medium=guide&utm_campaign=landscaping-job-pricing

This guide is general information, not legal or tax advice. Check local licensing and permit rules for your area.